Submission Instructions
| Step 1 |
Create a New User Profile
- Before you submit any conference materials, fill out the User Profile form (all data is confidential). This form will enable you to expressly fill out the submission forms and stay informed about upcoming events. You will also be able to track your submissions when you login. |
| Step 2 |
Submit a Conference Submission Form
- Most people begin by submitting an abstract for conference consideration using the on-line form, though it is now possible to combine several steps. Abstracts are blind reviewed for presentation and acceptance typically occurs within a week of submitting. Authors may wait on this official acceptance letter before proceeding to the following steps, or they may complete all of the other steps at the same time. Refunds will be provided only if an abstract is deemed inappropriate for presentation. |
| Step 3 |
Submit Scheduling Preferences
- When you submit your abstract, you will be required to indicate your presentation timing preference. We allow all of our participants to choose when they wish to present and give them the ability to change their preference at a later date simply by revisiting the Conference Submission Form. If you will not be able to physically attend, simply check the Internet Division box and you will be able to participate at any time during the week of the conference. |
| Step 4 |
Submit a Proceedings Version
- Please use the same form to submit the version of the paper you would like to be published in the proceedings when it is complete. Every paper must have an accompanying proceedings version that is formatted according to our Publication Guidelines. Proceedings versions are limited to 5 pages in length and you are free to use just a properly formatted abstract of your paper for this purpose. |
| Step 5 |
Submit a Registration Form
- Each conference participant is required to pay the registration fee and we require that at least one author on every paper register. Base registration is currently $300 and goes up after the submission deadline. Added fees may be incurred if page limits are exceeded or multiple papers are submitted (see Registration Form for more information). |
| Step 6 |
Submit Full Manuscript for Accelerated Review and Awards Consideration
- The Accelerated Journal Consideration Process is double blind refereed, and it also strives to produce an acceptance rate of 25%. Because of the accelerated process, much more limited referee comments are available and there is no possibility for revisions. However, a manuscript which has been submitted for accelerated consideration and failed to be selected can be submitted at a later date under our direct submission process. |
| Submit Direct Journal Submissions
- All direct submissions should come through the Executive Director in the form of an e-mail
attachment and be done in accordance with our direct submission guidelines. These must be accompanied
by the Direct Submission form. |
| Submit Accepted Journal Submissions
- If your paper has been accepted for publication in one of Allied Academies affiliate Journals,
you must submit it through the Accepted Journal Submission Form. However, you must review the following instructions before proceeding. PLEASE NOTE: Accepted Conference submissions are NOT to be submitted via this form. Please follow Conference Submission guidelines below for instructions. |
To submit a manuscript for consideration for presentation at the Conference, you must submit an ABSTRACT using the Conference Submission Form. You will be copying and pasting the abstract of your paper into the text field provided. Part of this form includes the title page information that includes the authorship information and the intended Academy. If you plan to use your abstract as your proceedings version, please be sure that the abstract is formatted according to our Publication Guidelines and attached to the form as a Word or Word Perfect file. The abstract should be half a page in length and should describe the POTENTIAL IMPACT or INTEREST which the finished manuscript is expected to communicate. Please note, by filling out the Abstract Submission Form, you are warranting that the work is original and has not been published previously. All submissions will be double blind refereed and we intend to keep the turnaround period for review very short.
Once your abstract goes through the double blind referee process, you will receive an official letter via e-mail attachment. The letter will be in PDF. The letter will contain links to the conference materials on our web site you will need. You can easily print out all of these materials and the letter for your records. This technique enables us to keep our response times very low.
Conference Submission Form
When completing the Conference Submission Form, you are required to choose a scheduling preference. This is something that can easily be changed at a later date simply by logging in and returning to the Conference Submission Form. You are required to provide us with your first choice of presentation time or check the Internet Division box if you are not physically attending. You are free to indicate whether or not you are interested in serving as a Session Chair or indicate whether you have a second choice for presentation time should the first choice not be available. No preference is also an option that provides us with the ability to schedule your presentation for any day or time. People who are planning to attend the entire conference often choose No Preference.
Conference Submission Form
Authors are required to submit a proceedings version of their paper by the submission deadline posted on the conference call page. To submit the proceedings version of a paper you have previously submitted an abstract for, simply revisit the Conference Submission Form and choose the file to upload. Each paper must have an accompanying proceedings version that is formatted according to our Publication Guidelines. If you do NOT want a version of your paper published in the Proceedings, there is a check box on the Conference Submission form to indicate that. There is a 5 page limit on proceedings versions and an extra page fee of $25 per page over 5 is assessed when that limit is exceeded. Many people choose to use the abstract of their paper for the proceedings to avoid the extra work involved in creating a new abbreviated version of their full paper. However, regardless of whether you choose to use a short version of your paper or just the abstract, it must be properly formatted. If you are submitting a CASE STUDY, we only need the case and not the instructors note for the proceedings.
Conference Submission Form
Participants can register at any time prior to the conference, but payment must be received before papers can be published in the proceedings or considered for a journal. Some people wait to register until after they see if their abstract has been accepted for presentation, but that is not necessary. Every conference participant who attends the conference must register and pay the appropriate registration fee and at least one person per paper must be a participant. Even if you can not physically attend, the Internet Division allows you to participate in the conference. Early registration is currently set at $300 and late registration (after the deadline posted on the conference call page) is $350.
Please be sure to make arrangements for fees to be handled as early as possible, as it is required for the processing of Journal and Proceeding submissions.
Conference Registration Form (see Conferences page)
The Accelerated Journal Consideration Process is double blind refereed, and it also strives to produce an acceptance rate of 25%. Members of the various Editorial Boards who have volunteered to participate in the accelerated review process evaluate the submissions and the process is completed within one month. Announcements of the results are made at the Conference. Papers that are selected by the Editorial Boards for publication are recognized at the Conference as Distinguished Research Award Winners and their authors will receive a plaque. Because of the accelerated process, much more limited referee comments are available and there is no possibility for revisions. However, a manuscript which has been submitted for accelerated consideration and failed to be selected can be submitted at a later date under our direct submission process.
The paper should be single spaced and include a title page that includes the contact information of the authors and the intended Academy. There is no page limitation on award submissions, but make sure that the file does not exceed 2 MB in size. You must include a cover page at the beginning of the document with the full names, affiliations, addresses, telephone and fax numbers, e-mail addresses of all authors, and the identity of the corresponding author. This will be removed prior to the review.
Conference Submission Form
All direct submissions will come through the Executive Director (ED) in the form of an e-mail attachment.
These must be accompanied by completion of the Direct Submission form which will serve as our tracking form.
Direct submissions must be named as the Contact Author's last name and intended Journal
(i.e. Smith-aasj). The paper should be single spaced and include a title page that
includes the contact information of the authors and the intended Academy. There is no page limitation
on direct submissions, but make sure that the file does not exceed 2 MB in size. For blind review
purposes, please remove all of the authors information (names, affiliations, and e-mail addresses)
from your paper so that only a title appears on the top of the first page (the cover page should
contain all of the contact information). The ED will forward the manuscript to the appropriate
Editor for the referee process. Editors will report back to the ED, and the ED will correspond
with the authors concerning the results of the referee process.
Our new direct submission form is under construction. In the meantime, please email your submissions to the
Executive Director (Trey Carland - email link to
info@alliedacademies.org.
Please indicate to which journal the file is being submitted in your email. We will send you a tracking number once we process it.
Please visit our Journal Submission Instructions page for more information.
- Prepare the Manuscript
Prepare the manuscript according to the publication guidelines. If you have questions about the formatting after you read those instructions, please address them to info@alliedacademies.org. If you are unable to complete the formatting as instructed, there is a fee based preparation service. You may inquire about this alternative by emailing info@alliedacademies.org, and attaching a copy of the manuscript for a price quote.
- Join the Academy
All authors must be or become members of the appropriate Academy affiliated with the Journal for which their paper has been accepted. To become a member, please fill out the Academy Membership Form. Membership is $75 per person per Academy and the article will not be published until all authors are members of the respective Academy.
- Read the Publication Agreement
All authors must read and agree to the terms laid forth in the Publication Agreement Form, which grants Allied Academies permission to publish your article. This document no longer needs to be signed and submitted in hard copy format, as the Accepted Journal Submission Form has a check box indicating that all of the authors have read and agreed to the terms of the agreement.
- Submit the Form
Once all of the above steps are completed, the contact author may submit the necessary information through the Accepted Journal Submission Form. Due to shipping problems in the past, we no longer mail Journals to University addresses (unless no alternative is available), so be sure to give us the appropriate home addresses. Once submitted, each author will receive a confirmation email that contains an article tracking name which can be used for future inquiries. Articles are scheduled for publication in the order in which they are received.
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